Open Opportunities

APPLICATION FORM

(Remote Hybrid) Music and Film Community Assistant – Fall 2024/Spring 2025 

Job description

ASSISTANT: 

Our Emerging Talent Programs, which includes Interns, Trainees, Multi-Hyphenates, and Superpower Academy Associates, offer unique opportunities for students, recent graduates, and emerging talent to work alongside the teams that come together to create a community around movies, TV shows, and immersive experiences. These seasonal, paid assignments provide meaningful and productive work that allows you to build your experience and develop your skills further. You will be provided with challenging tasks, real-world experience, and many educational and social networking opportunities. 

The Fall Internship is from September through December 15th and all candidates must be able to work 8-15 hours a week typically on Saturday and Sunday. The Spring Internship is from January through May and all candidates must be able to work 8-15 hours a week typically on Saturday and Sunday.  The Summer Internship is from May/June through August 30th (start and end dates are flexible based on school schedules) and all candidates must be able to work 15-20 hours a week, Monday through Sunday.  This position is ideal for a student enrolled in an accredited college or university. 

Set on a Hill’s marketing department is responsible for innovative marketing campaigns to build our communities that consume our animation and streaming film and series releases as well as the communities of multi-hyphenate professionals in the film and tv industry. 

Set on a Hill is an award-winning family entertainment and media agency, with global expertise in family entertainment, digital media, publishing, sponsorship sales and events. Distinguished by its community collaborations for kids and families and our Superpower Talent Academy, and our Communities Set on a Hill is a team of trailblazers. Founded by creatives, Set on a Hill is headquartered in Los Angeles, and has a remote global workforce.

Set on a Hill is seeking a candidate to support our communities in our Television Media & Music Community department, based in LA. Set on a Hill is a fast-paced, high-volume business requiring exceptional relationship management, attention to detail, and understanding of the client and talent. The ideal candidate should have experience in the film, music or events industry in some capacity. The individual should be motivated, a quick-thinker, and possess solid administrative and organizational skills. The individual should have strong community building skills.

The ideal candidate is organized, willing to immerse themselves in the industry, and is able to communicate with the community, clients, talent, and executives while maintaining a high level of discretion.

Remote Hybrid

This is a Remote Hybrid opportunity. This role can be done in the current city that you live in but involves interfacing with the community. There are both computer work as well as community building projects.

Responsibilities

• Interface with the Local Student Communities [Remote Hybrid – In your current location]
• Liaison with Local Non-Profits and Schools [In your city – Remote Hybrid]
• Moderate Remote Community Virtual Events
• Record video for social media and community facing events
• Interview local students and businesses
• Manage administrative duties including handling heavy phones, calendar management, coordinating meetings and schedules, scheduling travel, booking reports, preparing expense reports, and general office management tasks
• Manage non-profit community collaborations and sponsorships
• Assist with brand sponsorships and collaborations
• Communicate directly with clients, the community, talent and venues
• Organize & track offers (confirmed, pending or past)
• Enter final reports and settle event in CRM
• Track contracts (Buyer Signed, Set on a Hill Reviewed) and deposits
• Update client calendars, create/update Offer/Tour Grids
• Assist with special projects, research, and compiling information as needed

Qualifications and Skills

• 10 months of professional administrative or equivalent experience preferred
• Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities
• Attention to detail, strong organization and problem solving skills are a must
• Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality
• Ability to handle heavy phone workload of outgoing communication
• Ability to anticipate needs and execute time-sensitive matters
• Team oriented and able to communicate and collaborate with team memabers at all levels
• Must be solutions oriented
• Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems
• Strong command of the Microsoft Office suite, especially Word, PowerPoint, and Excel
• Excellent written and verbal communication skills
• Attention to detail
• Proficient in Internet research
• Experience in a professional office environment
• Strong interpersonal skills
• Able to problem solve

PREFERRED QUALIFICATIONS:

• Microsoft PPT/Word/Excel proficient
• Creative & critical thinker
• Speaking and Hosting Ability for virtual events
• Self-starter but also collaborative
• Passionate about community building
• Well versed in movies and pop culture
• Heavy consumer of media & entertainment

Education: BA/BS from an accredited University or College preferred. Current college Sophomores, Juniors, and Seniors can also apply.

Type: Independent Contractor Position

Duration: Temporary (Option to become Long-Term)

Location:

Remote Hybrid, United States

Compensation:

The base hourly rate for this position is in the range of $13.00-15.00. Ultimately, rate and hours may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Note: This role requires interfacing with the public in your local city. Please review our definition of Remote Hybrid above.

HOW TO APPLY:
STEP 1: Upload Your resume and cover letter to Dropbox. Click Here: https://www.dropbox.com/request/LHuiZldMd8owmqHqN0xk

• Labeling: Name the file as “FirstName LastName_Resume.pdf”

STEP 2: Complete the Online Application Form below.

If you have issues, complete the form on this page: https://forms.gle/Bt65FxfbJrbqLmyA6

APPLICATION FORM:

(Los Angeles, CA) Current Students and Alumni are welcome

CURRENTLY ACCEPTING FOR CONTRACTOR POSITIONS:

Media and Music Touring Assistant

Set on a Hill is an award-winning entertainment and media agency, with global expertise in family entertainment, digital media, publishing, sponsorship sales and events. Distinguished by its community collaboration and Superpower Talent Academy, Set on a Hill is a team of trailblazers. Founded by creatives, Set on a Hill is headquartered in Los Angeles, and has a remote global workforce.

The Role

Set on a Hill is seeking an Assistant to support our talent in our Music Touring department, based in LA. Music Touring connects fans to their favorite talent through live experiences in all sizes of venues, across regions, and across musical tastes. Touring is a fast-paced, high volume business requiring exceptional relationship management, attention to detail, and understanding of the client and talent. The ideal candidate should have experience working in the music or events industry in some capacity. The individual should be motivated, a quick-thinker, and possess solid administrative and organizational skills.

The ideal candidate is organized, willing to immerse themselves in the industry, and is able to communicate with clients, talent, and executives while maintaining a high level of discretion.

Responsibilities

• Manage administrative duties including handling heavy phones, calendar management, coordinating meetings and schedules, scheduling travel, booking reports, preparing expense reports, and general office management tasks
• Manage brand sponsorships and collaborations
• Communicate directly with clients, talent and buyers, venues, and promoters
• Organize & track offers (confirmed, pending or past)
• Handle white sheets and issuing of contracts (attention to detail/formatting)
• Enter final reports and settle event in CRM
• Track contracts (Buyer Signed, Set on a Hill Reviewed) and deposits
• Update client calendars, create/update Offer/Tour Grids
• Assist with special projects, research, and compiling information as needed

Qualifications and Skills

• 10 months of professional administrative or equivalent experience preferred
• Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities
• Attention to detail, strong organization and problem solving skills are a must
• Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality
• Ability to handle heavy phone workload of outgoing communication
• Ability to anticipate needs and execute time-sensitive matters
• Team oriented and able to communicate and collaborate with team memabers at all levels
• Must be solutions oriented
• Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems
• Strong command of the Microsoft Office suite, especially Word, PowerPoint, and Excel

Education: BA/BS from an accredited University or College preferred. Current college sophomores, juniors, and seniors can also apply.

Type: Independent Contractor Position

Duration: Temporary (Option to become Long-Term)

Location:

(Los Angeles, CA), United States

Compensation:

The base hourly rate for this position is in the range of $13.00-15.00. Ultimately, rate may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please provide complete and legible information. An incomplete application may affect your consideration for employment.

HOW TO APPLY: 

1). Upload Your resume and cover letter to Dropbox. Click here: https://www.dropbox.com/request/LHuiZldMd8owmqHqN0xk

• Naming: Name the file as “FirstName LastName_Resume.pdf”